Tyler County Hospital

JOB DESCRIPTION

Revised 7/16

JOB TITLE:                         Administrative Assistant to the CEO

REPORTS TO:                     CEO

JOB SUMMARY:       The Administrative Assistant will coordinate and organize activities related to the Administrative Office; will maintain physician credentialing, and will coordinate Medical Staff Committee functions. Will retrieve, store and information to staff and clients.

ESSENTIAL TASKS/DUTIES:

(This list is a succinct summary of core duties only. Other tasks will be assigned)

1. Maintains calendar of administrative activities, appointments and meetings.
2. Maintains schedule for conference room meetings and serves as liaison with the Board of Managers members regarding functions related to scheduled meetings.
3. Prepares minutes, agendas, support materials for meetings as required, and maintains files for contracts and other documents.
4. Assists with organizing employee activities and special social functions.
5. Appropriately answers, screens and routes incoming telephone calls, and greets and assists patients, visitors, and hospital personnel.
6. Maintains proper inventory of office supplies for administrative operations.
7. Assists Administration in attending meetings, preparing documents and presentations.
8. Ensures customer satisfaction with hospital services, including taking complaints.
9. Conducts basic research and prepares instructional publications, monthly and annual statistical reports.
10. Follows up on projects to make sure they are progressing efficiently and completed by deadline.
11. Helps prepare manuals and other publications on improved solutions, methods and procedures after conducting research and analyzing reports and findings.
12. Distribute organizational and personnel policies to Department Heads and Managers.
13. Create and manage spreadsheets, compose correspondence to staff and clients.
14. Assists Administration on special projects.

1. Must have an Associate Degree in a field of Business or have equivalent experience.
2. Must demonstrate excellent verbal and written communication skills.
3. Must have excellent working knowledge of computers and well versed with MS Office.
4. Must have at least 3 years experience as an Administrative Assistant, Executive Secretary or comparable skills.
5. Must have good interpersonal skills.
6. Must be capable of working extra hours whenever necessary.
7. Must be capable of handling difficult situations.